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Technical Administrative Assistant Lead - SME

Company: Sierra Nevada Corporation
Location: Bonita Springs
Posted on: March 18, 2020

Job Description:

We are seeking an experienced Technical Administrative Assistant with a high school diploma or GED equivalent and at least 10 years of relevant experience. In this challenging, fast-paced environment, you'll have the opportunity to apply your knowledge and experience to provide administrative support to a diverse and high-performing team while supporting the design and creation of the most groundbreaking aerospace and defense technologies - those that exist today and those that will shape tomorrow.

What to look forward to:

As a Technical Administrative Assistant, you will be using your skills and expertise to perform a variety of functions in support of our field teams. You'll be responsible for preparing deployment packages, initiating and tracking various applications, processing travel requests and expense reports, and overseeing medical/dental/vision requirements for our personnel on business related travel. You'll also process and verify data and information from multiple sources, utilizing various computer programs.

At SNC's ISR, Aviation and Security (IAS) team we are a leading manned and unmanned aircraft systems integrator for high-performance intelligence, surveillance and reconnaissance, and aviation systems. IAS tailors solutions to customer cost, performance, and schedule requirements and designs to consistently exceed expectations and provide a turnkey approach to enable our customers to focus on their mission. Learn more about IAS

Responsibilities Include:

Quality Control and Continuous Improvement of Processes and Procedures

  • Oversight of the Technical Administrative function's processes and procedures across multi-geographical locations and programs
  • Responsible for communication, collaboration and training of process changes with stakeholders and team members
  • Provide needs analysis and recommendations through collaboration and innovation to improve, modernize, and standardize program and service quality, and all technical administrative requirements Business Area wide
  • Devise new applications or ways to streamline processes and procedures, maximizing efficiency
  • Maintain continuity among corporate, business area, business unit, and local work teams by documenting and communicating actions, irregularities, and continuing needs, as well as evaluating results
  • Ensure adherence to internal and external compliance, including but not limited to: JTR and DCMA compliance requirements, DODi 3020.41 per the Performance Work Statement, and SNC policies and procedures
  • Maintain professional and technical knowledge, benchmarking professional standards, reviewing professional publications, and establishing personal networks
  • Travel periodically to field sites, predominantly within the U.S. (up to20%)

    Technical Administrative Support
    • Perform technical administrative tasks in an office setting and demonstrate ability to collect and interpret data, including reading and understanding technical documentation (i.e. medical records, training records, etc.) as needed
    • Track training for personnel mobility
    • Create and maintain program specific reports in support of managers
    • Obtain and process passports and visas for deployed personnel
    • Assist personnel with travel coordination and expense reports
    • Provide a full range of travel options to effectively meet the requirements of traveling personnel and make travel arrangements in the most cost efficient manner to support program needs
    • Organize and schedule meetings, book conference rooms, and prepare any required materials
    • File, scan, fax, compose correspondences, complete data entry, and order supplies
    • Oversee tracking of program assets issued to employees; Ensure employees have documentation to support ITAR compliance requirements as needed
    • Available to support during off duty hours to assist deployed personnel as needed

      Must-haves:
      • High school diploma or GED equivalent and at least 10 years of relevant experience
        • A higher level degree may substitute for experience
        • Related experience may be considered in lieu of required education
          • Proficiency in Microsoft Word processing and database software
          • The ability to obtain and maintain a Secret U.S. Security Clearance required
          • Intermediate proficiency with computer programs, such as database systems
          • Extensive knowledge of JTR requirements
          • Excellent organizational, verbal and written communication skills
          • Ability to work effectively in a team environment with minimal supervision
          • Must be flexible with work hours and work loads

            Preferred:
            • Experience with Concur or other travel management system
            • Experience in a DOD environment
            • Familiarity with FCG
            • Database management experience
            • Bachelor's degree or equivalent work experience with demonstrated leadership experience
            • The ability to obtain and maintain a Security Clearanceis required Learn more about the background check process for Security Clearances

              IMPORTANT NOTICE:
              • This position requires the ability to obtain and maintain a Secret U.S. Security Clearance. U.S. Citizenship status is required as this position needs an active U.S. Security Clearance for employment. Non-US citizens may not be eligible to obtain a security clearance. The Department of Defense Consolidated Adjudications Facility (DoD CAF), a federal government agency, handles the adjudicative aspects of the security clearance eligibility process for industry applicants. Adjudicative factors which affect the outcome of the eligibility determination include, but are not limited to, allegiance to the US, foreign influence, foreign preference, criminal conduct, security violations and illegal drug use.

                At Sierra Nevada Corporation (SNC) we deliver customer-focused technology and best-of-breed integrations in the aerospace and defense sectors. SNC has been honored as one of the most innovative U.S. companies in space, a Tier One Superior Supplier for the U.S. Air Force, and as one of America's fastest-growing companies. Learn more about SNC

                Sierra Nevada Corporation is an Equal Opportunity Employer
                - Minority / Female / Disability / Veteran, or any other protected status

                pursuant to applicable local, state or federal law, ordinance or regulation.

Keywords: Sierra Nevada Corporation, Bonita Springs , Technical Administrative Assistant Lead - SME, Administration, Clerical , Bonita Springs, Florida

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