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Office Assistant

Company: Chrysallis
Location: Bonita Springs
Posted on: February 17, 2021

Job Description:

Assistant to the CEO This position directly supports the CEO of Chrysallis and works closely with the owner. This role requires a high degree of professionalism, interpersonal skills, independent judgement, and maturity. The position also requires the ability to support and excel in a dynamic, fast-paced, and high-pressure environment. The ideal individual will have the ability to consistently exercise good judgement in a variety of situations; will have strong written and verbal communication, administrative and organizational skills; and the ability to maintain a realistic balance among multiple, often competing, priorities. What You'll Do The priorities associated with this role are:--- Complete a broad variety of administrative tasks including extensive scheduling and calendaring meetings; complex domestic and international travel and composing and preparing correspondence and presentations. --- Maintain ongoing reports, update, and organize shared drives/files as needed to support business activities, help track and drive completion of deliverables and follow up on outstanding items.--- Assist in planning and coordination of management and customer meetings, team events & offsite activities.--- Prepare and submit reports.--- Support ad hoc projects, assignments or other related duties as needed.--- Build rapport with key cross-functional stakeholders to serve as a catalyst around scheduling and inquiries/requests.--- Follow-up with items or tasks .--- Research, prioritize and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.--- What You'll Bring--- 5+ years' experience in an executive administrative role .--- Exhibits positivity, professionalism, confidentiality, initiative and good judgement, and is collaborative and proactive.--- Organized and resourceful; able to think systematically and pivot quickly, anticipate needs and execute autonomously, with strong attention to detail.--- Experience in scheduling complex travel globally, across multiple time zones; Italian or French language skills a plus. --- Not easily flustered, operates well under stress, not frustrated by last minute or changes in priorities or schedules. Strong adaptability, flexibility, and resourcefulness.--- Outstanding verbal and written communication skills including PR. An interest in Art is a plus.--- Tech-savvy with excellent proficiency in Microsoft Suite, Google Docs, Excel. It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company's needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs. Applicants must be currently authorized to work in the United States on a full-time basis without the need for employer sponsorship.

Keywords: Chrysallis, Bonita Springs , Office Assistant, Administration, Clerical , Bonita Springs, Florida

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